Operations Administration Coordinator (Remote - Central Florida/Orlando, FL)

AMES1 is seeking an Operations Administration Coordinator to join our team in the central Florida/Orlando FL area.  This position has been created to 
support our growth and will be reporting directly to our awesome Operations Manager.

Essential Duties & Job Functions:

• Provide administrative support to the Operations Manager and Project Management Team. 
• Provide document administration for all phases of the construction process.
• Provide subcontract administration support including creating, distributing, and tracking contracts, subcontractor documentation and change orders. 
• Act as liaison between Operations Manager and Project Managers.
• Act as liaison between Operations Manager’s Team and Home Office Administrative staff.
• Create and track reports for use by our management staff.
• Attending meetings as requested, take accurate notes, produce, and distribute meeting minutes.
• Assist with the solicitation of bids from subcontractors as requested.
• Maintains contract and contractor status databases.
• Maintain electronic filing system in Datto.  
• Responsible for receiving and reviewing employee timesheets for submission to Operations Manager on a weekly basis.
• Reviewing and managing project construction files for accuracy and completeness.
• Review all subcontractor documents for accuracy and completeness prior to subcontractor commencing work.
• Assist Operations Manager by tracking information to help meet deadlines for each project.
• Attend weekly project meetings via video or teleconference.
• Performs other administrative duties as needed.
• Responsible for preparation of Operations Manager’s monthly expense report.

• 2 years of construction experience required.   
• Experience with federal construction projects particularly DOD/USACE and other Federal agencies is highly desired.
• Ability to coordinate multiple projects.
• Stable job history.
• Strong written and verbal communication skills.
• Strong organizational and detail skills.
• Ability to work with Project Managers, Superintendents, and subcontractors.
• Skilled in the use of data base management (Datto).
• Able to read construction documents, plans, specs, details, etc.
• Able to track project progress from development through construction.
• Capable of anticipating questions and identifying inconsistencies in the documents.
• Strong editing and proofreading skills.
• Strong computer skills in MS Suite
• A dedicated at-home workspace is required.
• Demonstrated decision-making and problem-solving abilities
• Must be a self starter.

• Must be able to sit/stand at desk for long periods of time.
• Most be able to focus on details, typically for long periods of time.
• Must be able to use laptop;
• Must be able to communicate orally and use phone.
• Light required to local, in-person meetings, that may little to no notice.
• Must be able to manage multiple priorities simultaneously.

AMES’s core business specializes in general construction and environmental services. Our experience and member construction experience makes the company a leader in the industry, completing high quality projects in some of the most isolated and environmentally sensitive regions in Alaska to the most populated cities across the United States.

Incorporated in October 2009, AMES members are experienced in design, construction, renovation, operation and maintenance, and environmental services of government facilities.